Mesa Swim Club
The philosophy of the Mesa Swim Club is the respect for swimmers, parents, and coaching staff. It is our goal to provide an environment that is free of hostility, intimidation and harassment of any kind. WE encourage swimmers to develop respect for themselves and for their fellow swimmers and others. Therefore, Mesa Swim Club has developed a policy against harassment of any kind.
Our Mission is to provide a diverse aquatic program centered on competitive swimming, proper swim technique and to have fun while emphasizing family first. Its dedication and pride revolves around the arena of swimming.
Parent Cooperation and Communication
Cooperation and communication between parents and coaches is a vital part of a successful program. If a parent disagrees with a coach, the problem must be privately resolved between the two. A parent’s critical comments directed at the coach in the presence of a swimmer may have a negative impact on the confidence the swimmer has in the coach. Coaches always welcome input from parents and will make themselves available outside of workouts and competition.
The USA Swimming website is a great resource for parents. They have information regarding many topics including: swimming 101, the role of the parent, nutrition and health. Please go to www.usaswimming.org, and click on “Parents”. Mesa swim club also has parent videos that can be lent out for your viewing.
Between the 25th and 30th of each month you will receive your Mesa Swim club invoice via email. If you do not have an email then you are responsible to see Coach Janine to see your account balance and pay accordingly.
At time of registration you will be asked to give your credit card information. Our team accepts Visa, Mastercard and Discover. This information will be saved by our system and billed for all monthly, yearly and meet fees on the first of every month. This is the only form of payment our club accepts at this time. If your credit card fails for payment you will be charged a $25.00 late fee and will need to pay by a cashiers check with the late fee.
All new and returning swimmers are responsible for yearly fees. The fee amount will be set each year and all swimmers and families will be notified of the charge one month prior to there account being charged. The fee will always be in the month of September for age group and High School Development. All Seniors will pay upon returning to swimming. If the fee is not paid by December of the current year then the swimmer will not be allowed in the water until all fees are paid in full.
MESA DAYS OFF (age Group)
Mesa follows the Mesa Public Schools calendar. If the school has the day off then the swim team has the day off unless the coach or director of Mesa calls for a practice. The following days are considered days off and you are liable to pay these fees to the team unless you take the month off. First week of school, Martin Luther King, Washington B-day, Spring Break, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving and the last week of December.
Seniors will take team 1 week team break at the end of Short Course season and Long Course seasons.
Membership cancelations and holds:
All accounts must give a written notice by the 20th of the month if your account needs to be put on hold for 3 months or more. Upon returning your account will be billed administration fees and USA swimming fees if applicable.
All accounts must give a 30 day written notice, before the next billing cycle if you plan to cancel your membership with the Club.
If you plan to put your account on hold for up to 3 months your account will be charged a maintenance fee of $35.00 per month.
Pool equipment and chemical malfunction
Mesa swim club will work in conjunction with the country club and City of Mesa to keep all equipment and chemicals balanced and running properly. If any equipment malfunction or chemical imbalances occur Mesa director and coaches will email and text parents and swimmers the information immediately upon notification from the club. Refunds for malfunction of equipment will not be given. Coaches will instruct swimmers in their group of any alternative practice provided for swimmers. If swimmers do not show up for these alternatives they do not receive a refund.
Workout and Meet Attendance
Each training group has specific attendance goal. Although a swimmer will not be punished for missing a practice, excessive absences may result in the swimmer being asked to train in a lower level group compatible with their attendance. It is the responsibility of the swimmers and parents to familiarize themselves with the attendance goals of their specific group.
Pool Deck Rules
Parents are requested to refrain from consulting with the coaches or swimmers during training. A distraction of this kind could prevent the coach from providing the supervision required by the other swimmers. Consequently, parents will be expected to remain in the designated spectator areas. (bleachers)
Punctuality at workouts and meets is very important. Swimmers who arrive late are disruptive to the entire team. This also does not allow the swimmer to be properly warmed up, and will miss important instructions for the workout/meet. Swimmers must be prepared to begin workout at the given start time. In the case when a late arrival is unavoidable, a phone call must be made to the coach prior to the swimmers arrival.
Training Equipment Requirements
All swimmers are required to have Fins (no Short fins), goggles, and cap, and paddles, kick board. These items can be purchased at East Valley Sports.
Team Uniform Policy
Swimmers are required to wear only approved Mesa swim club apparel to swim meets. If swimmers do not arrive with the proper apparel, they will not be allowed to compete. Swimmers may have a required dress code for specific travel meets. The dress code will be discussed prior to the meet.
Competition Uniform Requirements
Mesa Swim team suit*
Mesa Swim team cap*
Mesa Swim team shirt*
All relay participants will be in full Mesa Swim Club gear in order to participate in the relay. If any one swimmer shows up with out the proper attire then a replacement swimmer will be put in that swimmers position until such swimmer has proper attire for the event.
Racing suits (i.e. TYR tracer or fusion, etc.) may be used only during major competitions, and at the discretion of the coach.
SWIM MEET ENTRY PROCEDURE
You will receive an email before an upcoming meet stating the deadline. It is your responsibility to sign your swimmer(s) up for the meet by the deadline date. If you do not sign them up by the deadline date then your swimmer(s) cannot swim. NO EXCEPTIONS!
Your Coach will review your entries and call or email you with any changes made to your entries. If you do not know what to swim see your coach for advice.
Once you have entered and the deadline has passed you will be expected to pay all entry fees and will not be entitled to refund. Your swimmer will be entered, expected to swim, and required to pay the entry fees regardless of whether or not that swimmer attends the meet.
TRAVEL MEET EXPENSES
Our club travels to various meets that are outside the Phoenix metro area and most often out of state.
The number of athletes attending the trip divides the travel costs of each trip evenly. Before each travel meet an estimated cost of the travel expenses will be calculated and 50% of those costs will be billed to your Mesa Swim Club account.
At the conclusion of the meet the actual expenses will be calculated and the remaining balance of your share of expenses will be billed to your account.
A break down of expenses can be requested at any time in the office.
The following is a list of expenses you should expect to pay for when traveling to out of state swim meets.
A. One share of your hotel room expenses. This is per athlete.
B. One share of rental van/car expenses, which will include fuel, costs.
C. One share of the coach or coaches travels expenses. This will include flight and hotel per coach.
Purchase of airline tickets will be the responsibility of each family to book their own ticket after the team flight information has been released to all swimmers attending any out of state meets. The coaches attending or Mesa Swim Club director must approve travel plans different from the team itinerary. All costs will be split equally among all traveling athletes regardless if you choose to arrive after the team’s arrival or leave before the team departure from the meet. Coaches and Chaperones will not be permitted to share a hotel room with one single athlete. There must be at least two athletes, under signed parental consent, in order for a coach to share a room with an athlete other than their own child. Mesa Swim Club policy is that no chaperones are permitted to stay with athletes 13 years and older. 12 and under swimmers will have a chaperone assigned in their hotel room at the coaches and directors discretion.
Sectional level meets and higher will have one coach attend per 10 athletes. Sub-sectional level travel meets will have one coach per 10 athletes and a chaperone invited with the next 10. Chaperones and coaches will be added in as the 10-1 ratio is met.
Sectional qualifiers must attend a minimum of one sectional meet per year unless conflicting with a higher-level meet (i.e. Jr. or Sr. Nationals).
Hotel rooms will be booked at a maximum of FOUR athletes per room to allow comfortable sleeping and living space. Due to misbehavior, if any swimmer is required by the coach to stay in separate a hotel room, that athlete will be expected pay their entire share of their original hotel room and the cost of their new hotel room. Parents will be called before this decision is made. If problems continue the athlete will be sent home at the expense of the athlete.
1. Warm up
Swimmers are to arrive at the competition pool 15 minutes before the beginning of the warm up session.
Warm ups will always be conducted by the coaches. Parents should not be involved in the warm up process at any time.
Swimmers are expected to warm up with the team unless excused by the coach.
It is important that swimmers and parents understand that warm up is an essential part of a successful performance.
2. It is customary for us to have a “team area” for swimmers and families to sit together as a group. This helps to build team unity and create a team atmosphere.
3. Team members are never to scratch or late enter an event without first consulting with a coach. In meets with preliminaries and finals, swimmers who qualify are expected to swim finals unless excused by a coach.
4. As a courtesy to officials and the host team, parents should generally stay off deck during a meet unless serving in an official capacity.
5. Parents are asked to refer all questions and concerns regarding meet results, an official’s call or the conduct of a meet to the coach. The coach will then pursue the concern through the proper channel.
6. During a travel meet, all swimmers will be expected to attend all session unless excused by a coach
7. Unless excused by a coach, all swimmers participating in a finals session will be expected to stay.
Mesa Swim Club HARASSMENT POLICY
Mesa Swim Club strictly prohibits, and will not tolerate, harassment of any kind of any swimmer, parent or coach by anyone in or outside the membership/employment of the club. This policy prohibits harassment in any form, including sexual harassment. Sexual harassment includes, but is not limited to unwelcome advances, requests for sexual favors, or other verbal or physical conduct or written communication of an intimidating, hostile or offensive nature.
Any club member who is determined to have engaged in harassing conduct is subject to discipline, up to and including dismissal of his or her membership in the MESA Swim Club.
Mesa Swim Club HARASSMENT PROCEDURE
Any club member who believes that he or she is being harassed should immediately contact their coach.
Any coach or other employee who feels that he or she is being harassed should immediately report the offensive to the Head Coach.
Within 24 hours of receiving a report of harassment, a coach should notify the director immediately, of the reported incident.
The coach and the director shall promptly investigate and document any reports of harassment. If the reported harassment involves conduct by a swimmer against another swimmer, the parents or guardians shall be informed, as quickly as possible, but in no event less than 48 hours, after the coach and directors are informed of the offensive conduct. If possible, and within the coach’s discretion, the swimmers shall be separated during practice until the investigation of the alleged conduct is complete.